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#Create drop down list in excel 2011 mac how to#
#Create drop down list in excel 2011 mac windows 8.1#

Simple select the cell that should contain the drop-down, and then the Data > Data Validation icon. We’ll create the drop-down with the Data Validation feature. In the resulting New Name dialog, set the Name to dd_items (or any other preferred name) and ensure that the name refers to the table column tbl_items as shown below.Ĭlick OK and then close the Name Manager dialog. In the Name Manager dialog, click the New button. To do this step, simply select the ItemNum column, excluding the header, and then open the Name Manager (Formulas > Name Manager). In order to create our drop-down list based on the ItemNum column of the tbl_items table, we’ll need to set up a custom name. The resulting items table, named tbl_items, is shown below. We want to assign our table a descriptive name, so rather than using the default table name of Table1, we’ll change it to tbl_items with the Table Tools > Design > Table Name ribbon field.

(Note: Tables were first available in Excel 2007 for Windows.)

To store the items in a table, use the Insert > Table ribbon icon. The main benefit here is that the table will automatically expand to include any new items added in the future. The first step is to store the items in a table.

#Create drop down list in excel 2011 mac how to#

How to retrieve the item attributes with the VLOOKUP function.

How to create the drop-down with the data validation feature.

Once the user selects an item from the drop-down, Excel formulas populate the price and description columns with the VLOOKUP function. Overall, the drop-down list is created with the Data Validation feature, and provides the user with the list of choices based on the item table. There are several moving parts to this solution, and we’ll take them one at a time. Once the user selects an ItemNum from the drop-down, Excel retrieves the related attributes (Description and Price) from a related items table. We would like to allow our user to select items from a drop-down list, and then have Excel automatically retrieve multiple values into separate columns for the selected item, as illustrated below. Objectiveīefore digging into the mechanics, let’s review our objective with an example. If it's open and I open a blank spreadsheet, the blank spreadsheet will have the same problems.In this post, we’ll explore a method to allow a user to select an item from a drop-down list and then use formulas with the VLOOKUP function to retrieve multiple values from the related item table. However, if I open a Blank Spreadsheet the buttons work fine, BUT, only if the Order Form spreadsheet is closed. It also get progressively worse as I'm working on it until I can't work at

In any event I simply can't get at some excel tools. Or the Cell Formatting options), but very faintly, as though the tools started to display and didn't quite make it. the border options, or the colors available Recently, when I go to work on it and press a Drop Down Style Toolbar Button such as Format, or Borders, or Fill Color, the button will either do nothing, or if it does anything, it will show the list of items (i.e. So I wouldn't say it's terribly involved, unless the 0 height and width affect the spreadsheet. Rows and columns set to 0 row height and column width to hide them. The Order form is not huge, about 200 rows and I do have all the rest of the spreadsheet's The spreadsheet I'm working on serves as an Order Form, so it's fairly involved with formatting and formulas.

#Create drop down list in excel 2011 mac windows 8.1#

I'm working in Excel 2013 (not 365) on Windows 8.1 and the file is saved as an.